Frequently Asked Questions

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There aren't any fees to submit an application to participate in the Sunset Farmers Markets. Once a vendor's application has been accepted, there is a $35 enrollment fee.

Typically, it takes two weeks/14 days after you submit your application for it to be processed! Keep in mind, we are processing over a thousand applications throughout the season.

On rare occasions, vendors are waiting to hear back about their application when it was never submitted. To avoid a situation like this, ensure you are connected to a strong internet source when filling out an application to prevent glitches. The application is more user-friendly on a computer. 

When an application is accepted, an acceptance email is sent along with an invoice. In that email, Vendors receive a "SCHEDULE CHANGE REQUEST FORM" link for each market location they have signed up for. Within this form is where you can cancel, reschedule or add market days. Your request will be processed within 7 days of the form submission. When your request is approved, we will send an email informing you that your schedule has been updated. 

Keep in mind there is a $15 late cancellation fee for cancellations after 8 am, day of. Rescheduling and/or adding market days will include a $15 scheduling fee. 

These fees don't apply when you haven't yet participated in a market or haven't paid the initial invoice that was send when your application was accepted. 

If you are submitting a form the night before a market or day of to add that day's market, we may not see your request in time to put you on the schedule, BUT we will be able to process your request on-site at the information booth, and get you a booth assignment after reservation fees have been paid (exluding on-site food booth vendors, where space is very limited). 

In the case of an emergency or medical concern, please submit the form and include a note for why you needed to cancel. You may also email sunset.farmers.markets@gmail.com

Booth spaces are assigned based on seniority and the vendor's needs. Unless the vendor is scheduled for the entire season, their booth assignment may change each week. We aim to place vendors in the same booth space or color section each time they participate. If a vendor only reserves a few market days, their booth space will change frequently. The more days you sign up for, the more consistent your assignment will be. 

Only vendors scheduled for the entire season may request a reserved booth space. 

In our application, any Vendor may request a certain area of the market they would prefer, but we can't guarantee that the request will be granted.

Vendors with reserved booth space who arrive after 4 p.m. or cancel frequently may have their booth space relocated.

Find the cones that match the color assigned to you, then find the cone with your assigned number. You will find a name tag with your business name on it in the center of your booth space with three clips attached to it. (The clips are for the lights.)

If you don't see your name on the booth space assignment list, you may have an outstanding balance on your invoice or have submitted your payment late. Please check in with the market staff on-site at the information booth, and they will assist you.

Vendors who arrive after 4:00 PM without notifying us may lose their assigned booth space to another vendor. If your booth space has been reassigned to another vendor, please check in with Market Staff to receive a new assignment at the information booth. 

Please note that empty booths make it difficult, and sometimes impossible, for market staff to hang lights. Therefore, we make an effort to fill every empty booth space after 4:00 PM.

If you cannot regularly arrive at the Market by 4:00 PM due to school or work commitments, please let us know! We can add your name to our Vendor Filler list, which will help you avoid the $10 late fee. Fillers must check in with Market Staff at the information booth after 4:00 PM to be assigned a booth space. The filler list is meant to accommodate late vendors and fill empty spaces throughout our market. 

We send Vendor contact information to the Special Events Tax commission and they will send you the tax form. If you have not received your form after we have sent your information, it is the Vendor's responsibility to contact the Special Events Tax Commission directly. 

Special Events Tax Commission  

The most common reasons for an applicant to be waitlisted are; not having the proper on-site food permits/licences and selling products that are in too much competition with Vendors that have already been accepted.

When there are too many vendors that are selling the same products it naturally decreases sales of all vendor selling that product. 

Other Vendors and Applicants are waitlisted for breaking market rules, being consistently disrespectful or rude to market staff, not paying market fines, participating without paying reservation fees, or selling unauthorized products. We will do what is necessary to keep our events running smoothly. 

Although we strive to address applicant questions and concerns, once Vendors/applicants have been added to the waitlist, they become low priority for responses and staff communication.  We are processing over a thousand applications throughout the season; priority goes to vendors who have been accepted. 

On rare occasion, a vendor will not recieve the market day email even when they are scheduled to participate. If you didn't recieve the morning email, you can come to the information booth at the market to see where you have been assigned or why you haven't been assigned yet. It is still the vendor's responsibility to be aware of what days they are scheduled reguardless if they don't recieve the market day email!

At times, vendors don't recieve emails because of an error in our system, but most commonly,  it is because of typos in the contact information on a Vendor's application. This is why we encourage vendors to be attentive when filling out their applications. 

If you are not receiving any information/notice from us, please email sunset.farmers.markets@gmail.com with your concern, and we can help resolve the issue or correct the contact information. 

We want everyone to recieve the information they need when they need it! Please reach out if you are having trouble! We are here to help!